SCAI Student Information Board
Welcome to SCAI Student Info Board!
The SCAI Student Information Board has been developed to support students throughout their academic journey by providing easy access to essential academic and student-related information.
Our goal is to make information readily available and help students navigate their studies at the School of Computing and Artificial Intelligence with ease.
We are committed to continuously improving this platform. If you have any feedback, suggestions, or notice any missing information, please feel free to contact us at scai_office@nu.edu.kz.
We are committed to continuously improving this platform. If you have any feedback, suggestions, or notice any missing information, please feel free to contact us at scai_office@nu.edu.kz.
Everything SCAI, All in One Place: Resources, Policies & Deadlines
- Academic Requests
Submit and track all official academic forms electronically in one place via myRegistrar.- Classes & Schedule: Add or drop courses, apply for overload/underload credits, request seat overrides, and register for course retakes.
- Majors & Minors: Declare or change your major, add a minor, or select your academic track.
- Enrollment Status: Apply for a Leave of Absence (LoA), program deferral, or official withdrawal.
- Real-Time Request Tracking: Check the exact approval status (In Progress, Approved, Processed) of your submitted forms at any time.
- Build Your Class Schedule
- Online Self-Registration: Search for classes, choose your section times, and enroll directly during your designated priority registration window.
- Advisor Holds & Approvals: Clear registration holds and submit your finalized schedule to your academic advisor for final approval.
- Add/Drop Window: Adjust your schedule during the first days of the semester without penalty.
- Waiting Lists: Reserve a spot-on automated waiting lists for high-demand or full course sections.
- Credit Tracking: Monitor your required course load—normally 24 to 36 ECTS credits per semester—to maintain good academic standing.
- The SCAI Student Handbook
- Academic Integrity & Conduct: Understand the University Code of Conduct, honesty policies, and expectations for exams and assignments.
- Grading Policies & Standards: Learn how GPA is calculated, grade appeals work, and requirements for good academic standing.
- Attendance & Absence Rules: Check guidelines on required class attendance, excused absences, and missed coursework policies.
- Student Rights & Grievance Procedures: Know your rights, privacy protections, and steps for submitting formal academic appeals or feedback.
- Graduation & Degree Requirements: Review credit completion rules, thesis submission deadlines, and degree conferral criteria.
- Navigate Your Academic Path
- 1-on-1 Consultations: Book online or in-person sessions to discuss your academic goals and concerns.
- Major & Minor Planning: Explore degree requirements, choose your major, or navigate program transfers.
- Course & Schedule Guidance: Plan your semester schedules and select courses that align with your graduation requirements.
- Academic Support & Standing: Receive tailored advice and recovery strategies if you are on academic warning or probation.
- Faculty Mentorship: Partner with major-specific faculty advisors starting in your second year for specialized academic and career direction.
- SCAI Academic Committees
- Teaching & Learning Committee: Enhances course quality, innovative teaching methods, and overall student learning.
- Graduate Program Committee: Oversees advanced degree pathways, research standards, and thesis completion.
- Student Integrity & Discipline Committee: Upholds fair academic standards and maintains a safe, respectful campus community.
- Student Mobility & Exchange Committee: Facilitates study abroad programs, university exchanges, and global opportunities.
- Student Trip & Activity Committee: Supports educational trips, hackathons, and off-campus academic activities.
- How to Reach Us?
The SCAI Student Office is committed to providing fast and accessible support. Reach out to us through any of our official channels:
📧Email Us: Drop your questions to scai_support@nu.edu.kz for official inquiries and record requests.
📲 Telegram Hubs:
- Undergraduate Channel
- Graduate Channel (MSc & PhD)
📞 Call Us: Speak directly with our support team at +7 (7172) XX-XX-XX during office hours
(Mon–Fri, 9:00 AM – 6:00 PM).Your All-in-One Academic Hub:
- MyRegistrar
Managing your studies at NU is simple and centralized through MyRegistrar—your official portal for registration, grades, and academic forms.
Navigating Your Degree: Policies & Academic Services
Essential rules, administrative tools, and governance frameworks designed to support your academic standing and degree completion.
Add Course Form:
- What it’s for: Adding a new class to your schedule after the main registration window has closed (during the official Add/Drop period).
- When to use: When you want to enroll in an open section late or adjust your timetable early in the semester.
- What it’s for: Removing a course from your current semester schedule.
- When to use: Early in the semester before the Drop deadline. Dropped courses are completely removed from your official transcript without penalty.
- What it’s for: Attending and participating in a class for personal enrichment without earning academic credits or a letter grade.
- When to use:When you want to learn a topic without the pressure of exams affecting your GPA (requires instructor approval).
- What it’s for:Requesting permission to join a course section that is already full or at maximum capacity.
- When to use: When a required class is full and you need instructor or department permission to add an extra seat.
- Overload Form: Apply to register for more credits than the maximum limit (e.g., above 30/36 ECTS) if you are in high academic standing.
- Underload Form:Apply to take fewer credits than the required minimum load due to special academic, medical, or graduating-term circumstances.
- What it’s for: Exiting a course after the official Drop deadline has passed.
- When to use: When you need to drop a class midway through the term. The course will remain on your transcript with a grade of "W" (Withdrawal) and won't impact your GPA.
Letter Grading System: NU undergraduate courses use a standard letter grade system ranging from A to F, including + and - variations
(except for A+, D-, F+, or F-).
Administrative Grades: Administrative grades record specific enrollment statuses or actions. They carry zero quality points and do not affect your GPA/CGPA:
Important Application Window: Requests for an LoA are not accepted between the last day of classes and the end of the final examination period (except for modular programs with non-standard exam schedules). Please plan ahead and submit your request well before the deadline.
(except for A+, D-, F+, or F-).
Administrative Grades: Administrative grades record specific enrollment statuses or actions. They carry zero quality points and do not affect your GPA/CGPA:
- Audit (AU): Course participation without earning academic credit or a letter grade.
- Incomplete (I): Temporary status assigned when major course requirements are missed due to documented reasons (requires Dean approval). Work must be finished by the end of the next semester, or it converts to an F.
- In Progress (IP): Used for year-long courses to indicate adequate progress during the first semester; replaced by a final grade upon completion.
- Withdrawal (W): Granted when you officially withdraw from a course prior to the deadline or take an approved Leave of Absence.
- Administrative Withdrawal (AW): Issued if you are removed from a course for administrative or disciplinary reasons.
- Satisfactory (S): Grade of C or higher with strong attendance.
- Non-Satisfactory (NS): Grade of C- or lower, or attendance issues that place you at risk of failing. Course withdrawal may be advised.
- Calculation errors or incorrect grade entries in the system.
- Misapplication of the syllabus grading policy.
- Incomplete marking of an assessment.
Important Application Window: Requests for an LoA are not accepted between the last day of classes and the end of the final examination period (except for modular programs with non-standard exam schedules). Please plan ahead and submit your request well before the deadline.
Attendance Policy: Regular class attendance is essential for your academic success. Students are expected to attend all lectures, seminars, and laboratory sessions as scheduled. Impact on Grades: Unexcused absences may lower your final course grade or lead to a failing grade per course syllabus policies. Instructor Expectations: Each instructor outlines specific attendance requirements in their syllabus at the start of the semester.
Procedure: Absence Due to Medical Reasons: If you miss classes due to illness or a medical emergency, your absence must be formally excused through official channels.
Registration Deadlines: Missing a deadline can impact your degree progress. Be sure to mark these essential registration windows on your calendar each semester. Important Note: Exact dates and time slots vary by student standing. Always check your personal schedule in myRegistrar for your exact registration time window.
Procedure: Absence Due to Medical Reasons: If you miss classes due to illness or a medical emergency, your absence must be formally excused through official channels.
- Obtain Medical Proof: Request an official medical certificate from the University Health Center or a certified medical institution.
- Submit Documentation: Submit your medical note through myRegistrar (or to the School Student Office) within 3 business days of returning to campus.
- Notify Instructors: Inform your course instructors as soon as possible to discuss missed work or make-up assignments.
- Get Pre-Approval: Obtain an official event support letter or invitation from the organizing department or committee.
- Submit in Advance: Submit your justification request prior to the event date through the student request module.
- Coordinate with Professors: Notify your instructors before you travel to arrange alternative deadlines or make-up exams.
Registration Deadlines: Missing a deadline can impact your degree progress. Be sure to mark these essential registration windows on your calendar each semester. Important Note: Exact dates and time slots vary by student standing. Always check your personal schedule in myRegistrar for your exact registration time window.
A Leave of Absence (LoA) allows you to temporarily pause your studies at Nazarbayev University for a specified period due to medical, family, or personal circumstances.
Important Application Window: Requests for an LoA are not accepted between the last day of classes and the end of the final examination period (except for modular programs with non-standard exam schedules). Please plan ahead and submit your request well before the deadline.
Categories of Leave
1. Medical Leave
All Leave of Absence requests—and requests to return from an approved leave—are processed electronically.
Important Application Window: Requests for an LoA are not accepted between the last day of classes and the end of the final examination period (except for modular programs with non-standard exam schedules). Please plan ahead and submit your request well before the deadline.
Categories of Leave
1. Medical Leave
- When to apply: When a serious physical or mental health condition, injury, or pregnancy prevents you from completing your coursework, and alternative arrangements (such as an Incomplete grade) are not feasible.
- Documentation: Official medical documentation is required.
- When to apply: When severe events affecting an immediate family member impact your ability to continue your studies. This includes childcare (maternity/paternity leave), serious family medical conditions, or bereavement.
- Eligible family members: Parent, spouse, dependent child, sibling, official guardian, or grandparent.
- When to apply: For non-medical circumstances, such as pursuing an external internship or full-time employment.
- Duration: Between 6 and 12 months.
- Academic Standing: Undergraduate students must hold a minimum 3.00 CGPA. (Requests with a lower CGPA require special review and discretionary approval by the Dean).
All Leave of Absence requests—and requests to return from an approved leave—are processed electronically.
- Step 1: Review the step-by-step LoA Student Manual for detailed documentation requirements.
- Step 2: Submit your request through the Student Requests module in myRegistrar.
Dismissal refers to the official cancellation of a student’s enrollment by the University. Students who are dismissed forfeit their student status and access to university privileges and facilities. Grounds for dismissal generally fall into four categories:
Grounds for Dismissal / Academic Grounds:
Grounds for Dismissal / Academic Grounds:
- Failing to maintain the required minimum GPA or CGPA.
- Failing to make satisfactory progress toward your degree or finish within the maximum allowed timeframe.
- Falling below minimum credit registration requirements or failing to maintain continuous enrollment.
- Missing required research milestones (for graduate students).
- Unexcused absences during the first week of classes or mandatory orientation.
- Chronic, unexcused non-attendance throughout the semester.
- Violations of the NU Student Code of Conduct or Academic Integrity policies.
- Submitting false, fraudulent, or misleading documents during admission or enrollment.
- Failing to return from an approved Leave of Absence (LoA) by the scheduled deadline without valid cause.
A Leave of Absence (LoA) provides students with a formal administrative mechanism to temporarily suspend their studies due to documented medical, personal, or professional circumstances without jeopardizing their degree progression.
Provisional Categories:
Provisional Categories:
- Medical Leave: Authorized when extraordinary physical or mental health conditions (including pregnancy) impede academic participation, and alternative instructional arrangements—such as receiving an Incomplete grade—are unfeasible.
- Immediate Family Circumstances: Granted for severe family emergencies, caregiving responsibilities (maternity or paternity leave), or bereavement involving immediate family members (parents, spouse, dependent children, siblings, official guardians, or grandparents).
- Personal & Career Advancement (Other): Permitted for external employment, specialized internships, or independent initiatives for a duration ranging from 6 to 12 months. Requires a minimum Cumulative Grade Point Average (CGPA) of 3.00 at the undergraduate level (exceptions subject to Dean authorization).
- Consult the Official Leave of Absence & Readmission Procedures Manual
Nazarbayev University maintains the highest standards of academic integrity. Academic dishonesty compromises educational quality, undermines institutional fairness, and violates core university values. Violations are subject to disciplinary review and categorized under three severity tiers:
Violation Categories & Penalties
Violation Categories & Penalties
- Category A: Issuance of an official oral or written reprimand, or a requirement to revise and resubmit the work in question.
- Category B: Course removal, grade reduction for an assignment or full course, and a formal written reprimand recorded on the student's official record.
- Category C: Disciplinary probation, academic exclusion, or formal dismissal from the University.
- Access the Student Code of Conduct and Disciplinary Procedures
Dismissal constitutes the formal termination of a student’s enrollment by University resolution. A dismissed individual forfeits current student status and all associated institutional privileges. Dismissal may occur under four main administrative categories:
1. Academic Grounds
1. Academic Grounds
- Failure to maintain the required Cumulative Grade Point Average (CGPA) or minimum credit load.
- Failure to achieve satisfactory degree progress, meet research milestones, or complete degree requirements within established program timeframes.
- Unapproved interruption of continuous registration.
- Violations of the Student Code of Conduct or University ethical standards
- Unexcused absence from mandatory Orientation Week or the first week of scheduled classes.
- Excessive, unapproved class absences.
- Submission of fraudulent, falsified, or misleading admissions documentation.
- Failure to return from an authorized Leave of Absence (LoA) within the mandated timeline.
- Failure to fulfill mandatory financial obligations, including tuition and associated institutional fees, within designated deadlines.
- Failure to execute the official Educational Services Agreement by the required deadline.
- Non-compliance with internal University regulations or regulatory mandates under the legislation of the Republic of Kazakhstan.
- 📄 Regulatory Reference: Procedural specifics regarding appeals and administrative reviews are governed by the Regulations on Leave of Absence, Dismissal, and Voluntary Withdrawal.
Voluntary withdrawal occurs when a student formally chooses to terminate their enrollment. Upon withdrawal, the individual relinquishes active student status and all associated institutional privileges.
1. Submission & Representation Rules
1. Submission & Representation Rules
- Standard Submission: Students must submit a completed withdrawal form with all required signatures and supporting documentation.
- Minors (< 18 Years): Applicants under 18 years of age must provide formal written parental consent.
- Remote Submissions: Scanned applications sent via the student’s official University email may be accepted subject to prior administrative approval.
- Third-Party Representation: Submissions made by a designated representative require a legally notarized power of attorney.
- Prior to Final Examinations: All enrolled courses for the current semester will receive a non-punitive grade of "W" (excluding modular courses that have already concluded and been graded).
- During or After Final Examinations: Submissions made during or following the final exam period will not alter earned grades; existing marks remain final on the academic record.
- The designated office processes the administrative Decision through the institutional document system (EDMS).
- Original personal documents and official academic transcripts will be released only upon full completion and submission of the University checkout list.
- 📄 Follow the Official Voluntary Withdrawal Procedure Manual
